Executive Board Meeting Minutes
April 9, 2008

Secretary- Debbie Hallanger 
-Jeff Webber substituting
-No Report

Treasurer- Joan Inge
-Bank Balances Reported.
-Refund Requests: Refund requests are due within 30 
days of event. No guarantee as to how long processing 
will take. RECEIPTS ARE REQUIRED.
-Special thanks to our new gate staff Samantha and 
Kyrsten.

1st VP- Mike Tobin
-Class Sponsorship – 10 out of 20 classes now have 
paid sponsors.
-List of sponsors going to Michelle Crabtree for 
raceday program inclusion and to event announcer. 
-Schedule cards are all done,  posters are nearly 
done. We have enough stickers for the whole season.
-Erin Gua is helping on WMRRA swag – Full inventory 
has been done and we have ordered some additional 
items including “under-armor”.
-Tabled discussion on radio advertising and special 
events

2nd VP- Bill Hallanger 
-Not present
-Jeff Wieand reporting 
-AM radio at track is not working well. Allister has 
agreed to talk to the track about it and see if 
anything can be done.   
-The schedule may be ahead or behind – it is the 
racer’s responsibility to pay attention!
-Discussion of racing incident with track crossing 
by officials. Situation has been resolved.
-There were some questions about red flag situations 
in “important” races.  The rulebook is applied 
consistently to all classes in all situations. Riders 
must be aware that a red flag after the halfway point 
of the race ends the race at the previous lap.
-Discussion on purchasing all new cornerstation flags. 
Luke proposes we replace the flags. Nico seconded it.   
The measure did not pass 
For: Luke, Nico, Ariana   
Against: Mike, Duncan, Joan, Allister as tiebreaker
-Discussion on problem behavior by riders… Riders 
should be aware that we 
document *all* incidents that can and will be used in 
taking future disciplinary action against the rider 
if a pattern of problem behavior is apparent!
-A discussion was held on the “vendor row” and pits 
situation
-A discussion was held on issues related to track set 
up/teardown staff requirements.

3rd VP- Ariana Burgess
-A rider has been granted special permission to use a 
700 series number upon graduation.
-A discussion was held on using podiums for the award 
presentations.
-Bogus laptime issue from DbCom has been addressed
-New scoring team is doing well
-A discussion was held on the pit fee -- $695 was 
collected in pit fees.


President– Allister MacKinnon
-Executive board decided unanimously to lower cost of 
airfence to Mike Sullivan for one time because we did 
not communicate airfence requirements for NRS to him.
-Discussion of lack of action by airfence committee.
-Airfence Module #22 was damaged at last 2-Fast track 
day.
-Executive board considered petition from experienced 
young dirt tracker to bypass novice track and 
classroom requirements. Executive board denied 
petition.
-Gate policy adopted by board:  kids aged 12 and 
under get free admission. 

Novice Report– Nico Tomacelli
-Spot check of novices at pit out showed novice bikes 
were mostly wired properly.
-Novice weekend went well, no major incidents.
-50% of attendees provided feedback on the NRS which 
will be evaluated and relayed to the NRS providers.
-Mentoring stickers worked very well
-A non-racing incident concerning improper 
unsportsmanlike behavior from a new novice was 
discussed.

Superbike/GP Rep–  Brad Gua
-Not Present 
-No Report

Supersport Rep– Ross DeLong 
-Not Present 
-No Report

Vintage Rep– Duncan Craick
-SOTP weekend of April 26-7 at Mission in BC Canada

Respectfully submitted by,
Debbie Hallanger
Secretary, Starter and Charity Coordinator